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Microsoft
Windows and

Office
Introduction

Windows  Operating System

• Operating System - set of computer instructions (program) that controls the allocation of computer hardware, and provides the capability to communicate with the computer.
• 32-bit operating system - uses 32 bits for addressing (can address more than four gigabytes of RAM) (XP 64-bit edition available for scientific applications)
• Internet Explorer (IE)- included in Windows , integrates desktop and the Internet

What is a User Interface?

Hardware and Software Hardware - monitor, keyboard, mouse Software - programs that engage you in a dialogue allows user to communicate with and control the computer User Friendly GUI - interface displays graphics and text hourglass icon - Windows requires interval of time

Launching Microsoft Windows

• Welcome Screen - shows the names of every computer user on the computer
  • To begin - click your user name display
  • list of user icons and user names display on right side of Welcome Screen
• Control Panel - used to change settings of users
  • user icon, user name, user password, and account type (Administrator, Limited, and Guest)

Windows Terminology

• Title bar - contains window title
• Window Border - double-line surrounding window
  • determines the shape and size
• desktop - background (contains objects)
• taskbar - at bottom of screen indicates open windows, contains the Start button.
• Start button - provides an entry point to begin using the features of Windows

The Mouse and Mouse Pointer

• Primary Mouse Button - left mouse button used in most mouse operations
• Secondary Mouse Button - right mouse button - used to activate short-cut menus
• wheel button - functions depends on the software being used
• mouse pointer (arrow) - moves across desktop in same direction that you move the mouse
  • shape of mouse pointer can change depending on the operation

4 Basic Operations (Mouse)

• Pointing - mouse pointer rests on item.
• Clicking - pressing and releasing left mouse button. (Right-Click - right mouse button - shortcut menu)
• Double-Clicking - pressing and releasing left mouse button twice.
• Dragging - holding down the left mouse button, moving an item to the desired location, then releasing the left mouse button (Right-Drag use right mouse button)

My Computer Window

• Common Items in My Computer Window
  • 3 1/2 Floppy (A:)
  • Hard disk (C:)
  • (D:) - CD ROM Drive
  • Shared Documents folder contains documents and folders available to other users on the network
• folder - is an object created to contain related documents, applications, other folders

My Computer Window

• System menu - contains commands to carry out the actions associated with the My Computer window.
• Standard Buttons toolbar - allow you to perform often-used tasks more quickly than using menu bar
• Address bar - allows a launch of an application, display of a document, open another window, and search for information on the Internet

My Computer Window
(hyperlink area)

• System Tasks area 
  • View system information
  • Add or remove programs
  • Change a setting
• Other Places area 
  • My Network Places
  • My Documents
  • Shared Documents
  • Control Panel
• Details area - contains a title (Details), the window title (My Computer), and the folder type (System Folder) of the My Computer window

Menus and Commands

• menu bar - below title bar , list of available menu names
• Selecting - means marking an item (highlight by placing color behind item)
  • Mouse - point to item and click left mouse button
  • Keyboard - press ALT key press the underlined letter
• ellipsis - indicates Windows requires more information

Drop-Down Menus

(Choosing a Command)

• choose an item to carry out an action
• mouse - click or drag to highlight a command
• keyboard - key underlined letter, use arrow keys and ENTER, or keyboard shortcut keys (F7 to Move on File menu)

3 Windows Buttons

• Minimize Button - used to remove window from desktop, appears as a non-indented button on taskbar.
• Maximize Button - maximizes a window so it fills entire screen.
  ( Restore Button replaces Maximize button)
• Close Button - closes the window and removes the window button from taskbar

Dialog Boxes (Parts)

• dialog box - window displays when Windows needs to supply information, or needs user to enter information or select among several options
• Options buttons - mutually exclusive choices
• Command buttons - executes an action
• Text box - rectangular area in which Windows displays text or you enter text
• Check Boxes - options that you can turn on or off (X in a check box)
• Drop-down list box - rectangular box containing highlighted text and down arrow box on the right
  • current selection - default value of drop-down list box click arrow to see other selections

Opening a Group Window

• Active Window - window currently being used (Only one application window and one group window can be active at the same time.)
• Scroll Bar - display at right and/or bottom edge of window whose contents are not completely visible
  • Scroll arrows - arrows on scroll bar, enable you to see areas not visible on screen
  • Scroll box - on scroll bar can be dragged

End

Windows
Introduction

MICROSOFT
OFFICE

Web Page Terms

• Web Site series of Web Pages
• Home Page - 1st Web page in Web site
• Uniform Resource Locator (URL) - identifies each Web page.
• hyperlink - is colored or underlined text or graphic when clicked connects to another web page
• Intranet special type of Web internal communications in a company.

Microsoft Office
and the Internet

• Office  allows users to utilize the internet or an intranet as a central location to view documents, manage files, and work together.  

Microsoft Office Family

• Word  2003 - create documents (templates)
• Excel  2003 - spreadsheets, graphs, charts
• Access  2003 - database management system
• PowerPoint  2003 - presentations
• Publisher  2003 - desktop publishing
• FrontPage  2003 - web page creation, editing
• PhotoDraw  2003 - business quality graphics
• Outlook  2003 - desktop information management (DIM) organizes information on desktop

Word  2003 and the Internet

• Search information on Web Pages
• Design and publish Web Pages
  • on internet and intranet
• Insert a hyperlink to a Web page in a word processing document

Excel  2003 and the Internet

• Save worksheets in format to display as static and dynamic Web Pages
• Query information from a Web Page directly into a worksheet
• Create hyperlinks within a worksheet to Office  documents on network, intranet or internet

Access  2003 and the Internet

• Data Access Pages - permit you to share a database with other computer users on network, intranet or over the internet, as well as allowing the users to view and edit the database using a browser such as Microsoft Internet Explorer.

PowerPoint  2003 and the Internet

• Clip art gallery - on internet
  • 1,000 images, sounds, pictures, and movies
  • updated periodically by Microsoft
• Publish presentations on intranet or internet
• HTML format (HyperText Markup Language)

Web Toolbar

• Easiest way to navigate intranet or internet
• Allows you to search for and open Office  documents on an intranet or the internet
• Available in all Microsoft Office  applications, except  Microsoft FrontPage

Microsoft Publisher  2003

• Microsoft Publisher - is a desktop publishing (DTP) program that allows design and production of professional-quality documents (newsletters, flyers, brochures, business cards, Web sites, and so on) that combine text, graphics, and photographs
• Tools - design templates, graphic manipulation tools, color schemes or libraries, and page wizards.
• Camera ready - files suitable for production by outside commercial printers
• Internet - create a multi-page Web site

Microsoft FrontPage  2003

• Microsoft FrontPage - is a Web page authoring and site management program used to create and manage professional-looking Web sites on Internet or intranet.
• Tools - create and edit Web pages without knowing Hypertext Markup Language, view pages and files in Web site and control their organization, manage existing Web sites, import and export files, and diagnose and fix problems

Microsoft Outlook  2003

• Personal information management (PIM) - helps you organize information and share information with others
• Manage personal and business information
  • e-mail, appointments, contacts, tasks, documents, and keep a journal of your activities.
• Outlook organizes and stores information in folders

Microsoft Office  Help System

Can display information on any topic associated with the application. Several categories of help are available Ask a Question box - on right side of menu bar lets you type free-form questions, or terms, such as template, smart tags, or speech. Responds by displaying a list of topics relating to the questions.

The End

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