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Word
Project 1

Creating and Editing a Word Document

Word 2003 for Windows

Creating and Revising a Document Word Processing Program documents - announcements, letters, resumes, reports Desktop Publishing Features - create high-quality brochures, advertisements, and newsletters Check spelling and grammar, thesaurus can format text such as headings, lists, fractions, borders, and Web addresses as they are typed

Word 2003 for Windows

• Tools to create Web Pages with ease
  • can place on Web server from within Word
• Features to simplify production of documents
  • borders, shading, tables, graphics, pictures, and Web addresses included in documents
• Word can create a template
  • form you can use and customize to meet your needs
• With proper hardware, can dictate or handwrite text instead of typing it, can also speak instructions to Word

Word Document Window

Document Window - displays text, tables, graphics, and other items as typed or inserted into document Insertion Point - blinking bar where text inserted ( | ) End Mark - end of document ( _ ) Mouse Pointer - one of many different shapes (depending on task and position) Rulers - horizontal top edge of document window used for tab stops indent paragraphs column widths and change page margins, vertical left edge sometimes displays Scroll Bars - used to display different portions of document in document window Status Bar - presents information, location of insertion point, progress of tasks, status of commands, keys, and buttons

Menu Bar

• Menu Bar - displays menu names
• short menu - displays when you click a menu name most recently used commands
• full menu - list all the commands associated with a menu
• hidden command - recessed command on full menu does not display on short menu
• dimmed command - displays gray not available for current selection

Note: Word personalizes short menus based on how often the commands used

Displaying full menu

(4 ways)

1. Click menu name on menu bar and wait a few seconds
2. Click menu name and click arrows at bottom of short menu
3. Click menu name then point to arrows at bottom of short menu
4. Double-click menu name

Toolbars

• Toolbars - buttons, boxes, and menus allow quickly perform tasks
• Standard and Formatting Toolbar - built-in toolbars are preset to display docked on same row immediately below menu bar

Note: both of these toolbars cannot fit entirely on single row, only more frequently used buttons display

• docked toolbar - is one that is attached to edge of Word window
• move handle - vertical bar at left edge of toolbar can be double-clicked to display entire toolbar
• More buttons - at right edge of toolbar can be clicked to display More Buttons List that contains toolbars hidden buttons
• stacked toolbars - additional toolbars can be stacked below the Formatting and Standard toolbar
• floating toolbars - additional toolbars can float all over the screen

Speech Recognition and Handwriting Recognition 

Office Speech Recognition Software 

• when installed with microphone, can speak names of toolbar, buttons, menus, menu commands, list items, alerts, and dialog box controls, such as OK and Cancel. Can also dictate text, such as words and sentences.
• Language bar - used to indicate whether to speak commands or dictate text

2 ways to display Language bar

1. click Language Indicator button in taskbar tray status area, click Show the Language bar on menu
2. click Tools on menu, click Speech

Spelling and Grammar Status icon

• Icon displays at right edge of status bar when you begin entering text into a document
• Red check mark - text correct
• Red X - error in typed text
• Red wavy underline - indicates misspelled word
• Green wavy underline - grammatically incorrect

General Terms

• Font - typeface appearance and shape of letters
• Font size - size of character in points (single point is about 1/72 of an inch)
• Nonprinting characters - special symbols used for ENTER key and spacebar (use Show/Hide button on standard toolbar)
• Wordwrap - ENTER key only used at end of paragraphs
• CTRL+HOME - top of document
• CTRL+END - end of document

Checking Spelling Automatically as You Type

• Enable spell check as you type feature:
• Right-click the Spelling and Grammar Status icon  on the status bar
• click the Options on the shortcut menu
• be sure Check spelling as you type is selected and Hide spelling errors in this document does not have a check mark

Formatting Paragraphs and Characters

• Paragraph formatting - changing appearance of paragraph (must select first)
• select by dragging through text
• select by selecting 1st character, then press SHIFT key and click at end of the desired location
• Character formatting - changing the way characters appear (must be selected first)
• Bold, Underline and Italics - toggle key (key is recessed when selected) to undo any of these attributes select text and press key again

Inserting Clip Art

graphics - files containing graphical images, available from a variety of sources Clip Organizer - collection of clips, clip art, photographs, sounds, and video clips Import - bring a file from another application into the current application Windows metafiles - clip art files extension .wmf Sizing handles - small black squares located on the box that surrounds graphics in document used to size the picture

Correcting Errors

• Spell checker - click the button on the Standard and Formatting Toolbar
• 3 Types of Errors
  • Additions
  • Deletions - backspace key (left), delete key (right)
  • Modifications
• Insert Mode - default
• Overtype mode - two ways to set
  1. Press the Insert key (toggle)
  2. Double-click the OVR mode indicator on status bar
• Undoing Recent Actions - click Undo button on Standard toolbar
  • click arrow to right of button to see list of all actions

Word Help System

• Ask a Question box - on right side of menu bar lets you type free-form questions, or terms, such as copy, save, or format. Word responds by displaying a list of topics related to the word or phrase entered.
• Help on Item - use the Ask a Question box to search for Help on any topic concerning Word
• As you enter questions and terms in the Ask a Question box, Word adds them to the Ask a Question list. If you click the Ask a Question box arrow, a list of previously asked questions and terms will display

In the Lab 2 (HOMEWORK #1)

Page WD 68-69

Computer Assignment 1

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